Bangalore traffic would like a word with your running order.
The ballroom photograph is lovely. Bangalore traffic has not seen it and does not intend to cooperate.
Start with where your guests are coming from.
Before choosing a Bangalore venue, find out where the guests actually are: one office, three campuses, hotels or the airport. A central location on a map can be a very different proposition at 6 p.m. on a weekday.
Check realistic journey conditions for the actual day and time as planning develops. Treat travel estimates as estimates and give the programme enough flexibility to welcome people properly. A networking period can provide breathing room when it has a useful purpose of its own.
Walk the complete route.
Walk the drop off, parking, entrances, lifts, registration, toilets and route to the room. Check accessibility with the venue. The guest journey begins well before the part of the venue the photographer was hired to show.
Then follow the set. Where does the truck unload? Which door admits it? When is access allowed? A wide ballroom has never persuaded a narrow loading entrance to become wider.
Understand what the venue actually includes.
Confirm the available production time, included equipment, technical restrictions and the people responsible for approvals. Ask the venue and technical specialists to validate the proposed setup, including power, rigging and sound requirements.
Get scope and timings in writing. The room rate is one number; the production requirements may have several more. Leave time to rehearse and make the room ready before guests arrive. “We can do it during cocktails” is an exciting sentence for all the wrong people.
Give the alternative plan an owner.
For outdoor elements, agree what happens if conditions make the original plan unsuitable. Establish who decides, when the decision needs to be made and how the team will communicate it. Confirm the alternative space and the practical time needed to move.
evenflow Experiences is based in Bengaluru, also known as Bangalore. We bring creative, client servicing and production into the same planning conversation, so the venue, audience and idea can work together from the start.
The room is booked. Now let us get the guests, the set and the actual show into it.
From the portfolio / AB InBevAnnual Brew 2023 ↗
Photographed work